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Privacy Policy

Minutiae Architectural Designs Ltd

We Value your Privacy

We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Introduction

This policy explains how we collect, use, and protect your personal data when you:

  • Visit our website
  • Make an enquiry
  • Use our architectural technologist services

2. Who We Are

  • Company Name: Minutiae Architectural Designs Ltd
  • Address: 64 Wellington Way, Salisbury, SP2 9BX, United Kingdom

We are the data controller responsible for your personal data.

3. The Data We Collect About You

We may collect and process the following types of personal data:

Identity Data

  • Name
  • Title

Contact Data

  • Email address
  • Telephone number
  • Address and postcode
  • Project site address

Project Information

  • Details about your property and project
  • Budget and requirements
  • Correspondence and drawings

Technical Data

  • IP address
  • Browser type and version
  • Device information
  • Website usage data

Usage Data

  • Information about how you use our website

We do not collect any special categories of personal data (e.g. health, religion).

4. How Your Data Is Collected

We collect data in the following ways:

Direct interactions

You may provide data by:

  • Completing contact forms
  • Emailing or calling us
  • Meeting us in person

Automated technologies

We may collect technical data through:

  • Cookies
  • Website analytics tools

Public sources

We may obtain limited information from:

  • Public records (e.g. property information, Companies House)

5. How We Use Your Personal Data

We will only use your personal data when the law allows us to.

Typical uses include:

  • Responding to enquiries
  • Providing architectural services
  • Preparing drawings and applications
  • Managing client relationships
  • Internal record keeping
  • Improving our website and services

We do not send unsolicited marketing emails.

6. Legal Basis for Processing

We rely on the following lawful bases:

  • Contract – to provide services to you
  • Legitimate interests – to respond to enquiries and run our business
  • Legal obligation – to comply with regulations
  • Consent – where required (e.g. cookies)

7. Sharing Your Data

We do not sell or rent your personal data.

We may share your data where necessary with:

  • Professional consultants (e.g. structural engineers)
  • Planning authorities and building control bodies
  • Software and cloud storage providers
  • Accountants or bookkeepers
  • Insurers or legal advisers

All third parties are required to respect your data and comply with data protection law.

8. International Transfers

Some of our service providers may store data outside the UK.

Where this occurs, we ensure appropriate safeguards are in place, such as:

  • UK-approved contractual clauses
  • Use of reputable providers with adequate protection standards

9. Data Security

We take appropriate security measures to protect your data, including:

  • Password-protected systems
  • Secure cloud storage
  • Restricted access to data
  • Internal procedures to prevent unauthorised access

10. Data Retention

We retain personal data only as long as necessary:

  • Enquiries (no contract): up to 2 years
  • Client projects: duration of project + 6–7 years (for legal and tax purposes)

We may retain data longer where required by law.

11. Your Legal Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing
  • Restrict processing
  • Request data transfer
  • Withdraw consent at any time

To exercise your rights, contact us using the details above.

12. Cookies

Our website uses cookies to:

  • Analyse website traffic
  • Improve user experience

You can:

  • Accept or reject cookies via our cookie banner
  • Manage cookies through your browser settings

For more details, see our Cookie Policy.

13. Links to Other Websites

Our website may contain links to other websites.

We are not responsible for the privacy practices of those sites.
You should review their privacy policies separately.

14. Changes to This Policy

We may update this policy from time to time.

Any updates will be posted on this page with a revised date.

15. Complaints

If you have concerns about how we handle your data, please contact us first.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

16. Contact

Minutiae Architectural Designs Ltd
64 Wellington Way
Salisbury
SP2 9BX
United Kingdom